How to Create Reports and Export Sign Up Data
Pull participant data into one view, export it to Excel, and track volunteer hours automatically on Gold and Platinum plans.
Posted by Kate WhiteDate:03/13/2026
Posted by Kate WhitePosted by Kate WhiteThere are two ways to view your sign up data. For a fast look, use the Print Version. To pull everything into one place and export it to Excel, use the Reports tool. Here's how each one works, plus how volunteer hours reporting works on Gold and Platinum plans.
This will give you a table style report of your sign up data such as who sign up and for which slot. When you're logged in, there are two ways to view and print reports:
This gives you a clean, printable view without building a full report.
Export sign up data whenever you need a full record of who participated, what they signed up for, and any details they shared along the way. This report pulls everything into one place, ready to download to Excel for record-keeping, board updates, or year-over-year comparisons.
If you need to show how many hours your volunteers gave, Gold and Platinum plans include a Volunteer Hours Report that automatically totals service hours across one or multiple sign ups.
You can view totals by individual, or group results by family, class, or subcommittee. This is especially useful for recognition programs, grant applications, or reporting hours to a board.
If some of your slots aren't tied to a specific time, like a baked goods donation or a wish list item, you can choose how those count toward volunteer hours: ignore them entirely, assign a flat time value to all of them, or enter specific values for each one.
For the full walkthrough, see Track Volunteer Hours with a Report in the Help Center.
Can I export sign up data to Excel?
Yes. From the Reports icon in your account, select List of Sign Ups for Export to Excel with All Fields to get the most complete data.
Does reporting work on RSVP sign ups?
No. RSVP sign ups don't have specific slots to track, so reports can't be generated. Use the Print Version instead to save responses.
Do I need a paid plan to track volunteer hours?
Yes. Volunteer Hours Reports are included on Gold and Platinum plans.
Can I run one report across multiple sign ups?
Yes. Select as many sign ups as you'd like when building your report, and the data pulls into a single view.
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Read moreI love SignUpGenius' ease of use and functionality. In just the last few weeks, I have used SignUpGenius to help manage Girl Scout outings, Secret Santa sign up, a potluck and a volunteer opportunity at our preschool. The possibilities are endless. I've tried other sign up websites and find SignUpGenius by far the best fit for my purpose.
Diane Crockett
