5 Ways to Simplify End of School Year Organizing

Posted by Ashley Kaufman

It's almost time to wrap up the school year! The last few weeks before summer are packed with opportunities to assess students' progress and celebrate all they have accomplished. It's also when we can thank the teachers and staff who have supported our kids through their challenges and success.

While there is plenty of time for fun, planning and managing end-of-year events can be stressful. Online sign ups help simplify the organization of all your activities, from end-of-year testing to class parties. Our powerful features make it easy to rally volunteer support and communicate all your event information effectively.

Here are five of the many ways SignUpGenius can help your events run smoothly, so everyone can enjoy their last days of school together.

Organize Field Day Events

Kids look forward to field day all year long. Online sign ups make it easy to organize volunteers for activity stations, refreshments, first aid and more. Create a time slot sign up to schedule shifts for volunteers throughout the day. Share the organizing responsibilities with the multiple administrator feature, giving you the power to assign different levels of sign up permissions to different people.

Field day is the perfect way to celebrate making it to the finish line! Try these field day activities and ideas to make it a day full of fun for parents, teachers and students.

End of Year Testing

There's a lot of pressure for teachers and students when it comes to end-of-year testing. While classes focus on reviewing material, you can minimize the stress of test proctor recruiting with online sign ups. Use our tabbing feature to create volunteer schedules for different testing locations, displaying separate sign ups in one location.

Include the sign up link in your school newsletter or communication platform, so parents can easily review volunteer needs and choose opportunities that work for them. You can choose the option to send automatic reminders a few days before their commitment so volunteers don't forget.

Recruit PTA Leaders

It's never too early to think about making your parent organization even stronger for the next school year. Some families will be moving on to other schools, leaving a need for more parents to step up, so it's always a good idea to share opportunities to get involved. Parents may be interested in helping but not know where to start or if there are flexible opportunities that fit their work schedules.

Create a sign up with available leadership or committee roles and send it out to parents to sign up before summer break. You'll be a step ahead in the fall by having a group you know is interested in helping with important areas like fundraising, special events and more.

Check out these tips to recruit and retain superstar parent volunteers.

Coordinate Teacher Gifts

Show gratitude to your amazing teachers by coordinating end-of-year gifts for your class. Send an online sign up to parents with slots for gifts like flowers and lunch from their favorite restaurant. You can designate certain days to send in gifts or give parents the flexibility to choose what days work best over the last few weeks of school.

If parents are contributing to a group gift, you can create slots to request monetary donations on your sign up. It's easy to set up online payments on your sign up or include details about the best way to send donations.

Check out these teacher appreciation and gift ideas for inspiration.

Plan Class Parties

Send students off into summer with a party to remember! You don't need to spend a lot to plan a party that kids will love. Create an online sign up to request items such as popsicles, water bottles, juice boxes, napkins, and playground toys like beach balls and bubbles. You can also request some fun summer favors like inexpensive sunglasses and photo props, like a chalkboard sign and summer-themed items.

The class party is a great time to present your teacher with gifts and share your heartfelt thanks on behalf of students and families.

Need ideas for party activities? Try some of these fun recess games. This sign up guide has lots of tips and ideas to plan class parties.

Online sign ups help manage the rush of end-of-school events so families and teachers can focus on their students. Before diving into summer fun, it's a special time to celebrate how much kids have grown and learned.

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